Selecting Distance Learning Technologies

The scenario – a new automated staff information system was recently purchased by a major corporation, and needs to be implemented in six regional offices. Unfortunately, the staff is located throughout all the different offices and cannot meet at the same time or in the same location. As an instructional designer for the corporation, you have been charged with implementing a training workshop for these offices. As part of the training, you were advised how imperative it is that the staff members share information, in the form of screen captures and documents, and participate in ongoing collaboration.

The proposed solution – the scenario presents the challenge of training employees located in different places and at different times necessitating the distant-time (DT) and distance place (DP) instruction/training approach; trainees/employees must be able to choose “when and where to learn and when and where to access instructional materials.” (Simonson, Smaldino, Albright & Zvacek, 2012, p.10).  In addition, collaboration among the staff is critical. The technologies proposed therefore, need to allow for greater interaction and collaboration among trainees (employees) to enhance the learning experience. Additional consideration is the level of complexity, in terms of user-friendliness, of the technology.  I am proposing two technology tools that are sophisticated yet easy to use, and provide a highly collaborative environment. Let’s check them out.

Schoology – is a cloud-based instructional technology, a course management system (CMS).  Schoology facilitates collaborative learning by securely connecting learners in various locations and various time zones, with an intuitive, easy-to-use collaborative interface.  It allows integration of various multimedia (web 2.0) for discussions, assignments, sharing of documents/files, and for other aspect of the learning process, thereby, fostering the “essence of learner-centered” instruction. (Simonson, et al 2012, p.129).  Its features include: video/audio recording, customizable course WebPages, aggregated calendars, rich text editor, integration with other applications (Google Apps for example), and native mobile applications (for learning on the go).  (Schoology, 2013).  Watch Schoology’s brief introduction video below.

In the given scenario, the instructional designer will deliver the training through Schoology.  The design will include a discussion board where employees can ask questions and/or share ideas about the workshop, videos or graphics that demonstrate the use of the new system, assignments, and simulation exercises/activities, and/or tests to assess the employees’ progress in the training.  Each employee/trainee will create an account (user id and password) for access to Schoology, and attend the workshop from anywhere, anytime, and on any device, eliminating the concern over conducting the training at the same time and the same place.  For examples of application of Schoology, check out Schoology deserves stamp of approval (Atlas, 2012), and Palo Alto Schools Just Bet Big On Schoology (Edick, 2012).  Additionally, you may want to read about case studies and success stories of using Schoology here.

Teambox – is a cloud based collaboration tool.  Described as “the box to rule all boxes” (Endler, 2012) in Information Week, Teambox is a combination of a dropbox and a project management tool. It offers versatile functionalities for efficient collaboration (synchronously or asynchronously) among teams via group chat, conversations (discussions), wiki-style pages, note taking and emails all using rich text (bolding, italicizing, etc.), images, videos, files (including screen captures), and documents.  Teambox supports various mobile devices for “productivity” on the go.  The system is multi-lingual, and customizable to meet the client’s needs. Its interface is easy to use, thus minimizing learner’s/user’s frustration with adaptation of the technology. Documents and files can be shared with others even if they are not a Teambox user. It seamlessly integrates with Google docs, Gmail, and Google Calendar.  (Teambox, n.d.).  Here are several case studies indicating the successful application of Teambox.

In the given scenario, Teambox would be where employees share project documents and files, create and manage tasks, collaboratively create and/or edit documents, and set up live group chats – all relevant to the workshop/training.  To begin using Teambox each employee/trainee will need to create an account (user id and password) in Teambox.  The College of Agricultural Sciences department at Penn State University has created an excellent “how to” guide for users of Teambox.  Click here to see the page.

One of Bates’ proposed “golden rules” for the use of technology is that “interaction is essential.”  (Simonson et al, 2012, p.173).  Teambox provides sophiscated and efficient interaction functionalities. For the given scenario, schoology and teambox complement each other; while schoology addresses the “instructional” aspect, Teambox augments the collaboration requirements (for training, and work).

Thank you,

Marta

References

Atlas, B. (2012). Schoology deserves stamp of approval. The Oracle. Retrieved on February 13, 2013, from http://gunnoracle.com/2012/10/schoology-deserves-stamp-of-approval/ 

Edick, H. (2012). Palo Alto Schools Just Bet Big On Schoology. Edudemic. Retrieved on February 13, 2013, from http://edudemic.com/2012/01/schoology-revisited/

Endler, M. (2012). One Box To Rule Them All. Information Week.  Retrieved on

January 24, 2013, from http://www.informationweek.com/cloud-computing/software/8-cloud-tools-for-road-warriors/240142591?pgno=7

Endler, M. (2012). One Box To Rule Them All. Information Week.  Retrieved on January 24, 2013, from http://www.informationweek.com/cloud-computing/software/8-cloud-tools-for-road-warriors/240142591?pgno=7

Simonson, M., Smaldino, S., Albright, M., & Zvacek, S. (2012). Teaching and Learning   at a Distance: Foundations of Distance Education. (5th ed.).  Boston, MA: Pearson Education Inc.

Schoology (2013). Why Schoology. Retrieved on January 24, 2013, from https://www.schoology.com/learning-management-system.php

Teambox (n.d.). The most complete collaboration tool. Retrieved on January 24, 2013, from http://teambox.com/

Advertisements

Defining Distance Learning. . . .

A big surprise to me in this week’s learning resources in the evolution of distance education has been the “century old” age of distance education.  (Post University, n.d.).  My furthest recollection of the concept only dates back to the 70’s.  I didn’t even know the term “distance education” but vaguely remember the term “correspondence study”.  It was in the late 80’s, after immigrating to the United States that I became familiar with the concept and term of “distance education.”

Personal experience. . . .

My own experience in distance education (as a student), which I have also been referring to as online learning, began not too long ago, in 2008, when I enrolled in a Project Management Certification program.  Since then, I have enrolled here at Walden’s Instructional Design program, and in a self-study Arabic language learning program.  While the first two qualify as “distance education”, I learned this week that the latter, self-study program, even though it has the four components of distance education discussed in Simonson, Smaldino, Albright & Zvacek (2012) “institutionally based, separation of teacher and student, interactive telecommunications, sharing of data, voice, and video” (p. 33), it is considered “self-study at a distance” not “distance education”.  (Laureate Education Inc., n.d.).  It seems the distinguishing factor may be the credibility represented by a diploma or a degree in “distance education.”

Just before this course. . . . .

My definition of distance education, prior to this course had similar elements as those described in Simonson et al (2012) noted above, except that my definition of “institution” included, and still does, individuals (teachers, tutors, or other professionals who may not necessarily be associated with formal institutions).  In addition, I considered, and still do, “self-study” online/virtual programs as distance education. For example, my Arabic language program, which I have been taking for almost two years now is institution based, my teachers and I (other students as well) live in different locations and different time zones, I can interact with my teachers/tutors and other students through the students’ forum.  Interactivity within the instruction is also built into each lesson and exercises.  Data, voice and video are shared.  So to me, it is distance education.

Revised thinking. . . . .

My revised definition now includes Massive Open Online courses (MOOC), such as those offered through Coursera and Khan Academyas distance education.  Although currently only 2.6% of institutions of higher education offer open online courses, 9.4% are in the planning stage.  (Sloan Consortium, 2012).  It seems a small number but it also shows the program is gaining popularity.  My prediction is that open online courses will continue to grow and become accessible to a wide range of learners and that students in the program will gain wider acceptance and recognition of their skills/education. Dr. Daphne Koller, professor at Stanford University and the co-founder of Coursera presents a compelling argument on the need for open course learning, not just as a service to students but also as a way of understanding how people learn. (TED, 2012).  Check out her presentation, “What We Are Learning From Online Education”  

Distance learning therefore, in the context of my definition of distance education then means adaptability to learning technologies, developing organizational and time management skills, participation in the learning community (sharing and contributing ideas/opinions), embracing individuality and yet acknowledging diverse opinions and learning from those opinions, and recognizing and accepting the open-ended nature of learning – continuous/dynamic not static.

Future vision. . . . .

Conceptually, the world is getting smaller; connections are made instantaneously thousands of miles across the globe with millions of people.  And because of this ability to form instantaneous connections, socially, academically, and/or professionally, distance and time are becoming less relevant, and will, even more so, in the future as our reliance on communications technology deepens. Whether in the classroom or outside, learning and teaching online/virtually/on the web (learning and teaching communications technology) will be fully integrated in all levels of education, and will be widely accessible. And so I envision that the word “distance” in “distance education” will become obsolete.  Our definition of “education” in general will not be limited to skills and knowledge gained from the confinement of classrooms (online, distance, traditional) but will expand to embrace John Dewey’s philosophy of education – “Education is not a preparation for life; education is life itself.”  (goodreads, n.d.).  The focus will not be in obtaining credentials but in nurturing our individual abilities and integrating what we learn in the process of our daily lives.  Technology will continue to play a critical role; not just in the physical (hardware/software) sense but in its purpose to connect people and enable the presentation and sharing of diverse thoughts, opinions, and expertise, where “the learner is the teacher is the earner.” Siemens (2006, p.54). Knowing Knowledge.

MindMap vision of future distance learning. . . . .

Future Vision

I look forward to your comments.
Thank you,

Marta

References:

goodreads (n.d.).  John Dewey quotes. Retrieved on January 11, 2013, from http://www.goodreads.com/author/quotes/42738.John_Dewey

Laureate Education Inc., (n.d.) – Video presentation. Distance Education: The Next Generation.

Post Univeristy (n.d.). The Evolution of Distance Learning in Higher Education. Retrieved on January 15, 2013, from http://www.evolution-of-distance-learning.com/#box4

Siemens, G. (2006). (p. 54). Knowing Knowledge.  Retrieved on January 12, 2013, from http://www.elearnspace.org/KnowingKnowledge_LowRes.pdf

Sloan Consortium (2012) – Changing Course: Ten Years of Tracking Online Education  in the United States.  Babson Survey Research Group. Retrieved on January 10, 2013, from http://sloanconsortium.org/publications/survey/changing_course_2012

Simonson, M., Smaldino, S., Albright, M., & Zvacek, S. (2012).  (p. 33). Teaching and Learning at a Distance: Foundations of Distance Education. (5th ed.).  Boston, MA: Pearson Education Inc.

TED (2012). Daphne Koller. What we’re learning from online education. Retrieved on January 12, 2013, from http://www.ted.com/speakers/daphne_koller.html